HARVARD -- The Community Preservation Committee last week finalized a Project Status Report form, allowing the committee to have a greater understanding of how each sponsored project is coming along.
The Project Status Report is to be filled out for committee-sponsored projects every six months during the time of the project prior to completion.
Normally, the CPC would only see the payee and cost for the project. But this form provides a few more details including sponsors, purpose, a snapshot of the project timeframe, budget details and contacts.
"There was a form before called the Project Tracking Report, and there is one sample on the website, where people used to list all of their more detailed expenses. But unless we need that, all we are looking for in this new form is more of a summary of their project," CPC Chairman Debbie Ricci said.
This form, however, is not the first step in the application process for grant money from the committee. Applications for funding may be found online, and must be submitted, reviewed and approved at the Annual Town Meeting on a once-per-year cycle, typically due by the end of September.
Between October and December, the CPC will then hold scheduled meetings with each applicant, and by January, the CPC will vote to recommend projects to go to the Annual Town Meeting.
In February, the CPC will meet with the Board of Selectmen, Capital Planning and Investment Committee and Finance Committee to review the approved projects. These motions will then be sent to Town Administrator Tim Bragan.
Once a project is finally approved, the CPC will then recommend that each project fill out the Project Status Report every June 1 and Dec. 1.
"This is taxpayer money. We want to know how everything is going, and if it's going to meet its goal or not," Vice Chairman Achmad "Didi" Chadran said.
The CPC is also worked on updating its Rules and Regulations form.
"There was a lot of wording in here that hasn't been changed in maybe three or four years," Ricci said.
Among the form changes, meeting agendas will be publicly posted by the town online rather than on a bulletin board, as it was in previous years. Along with the agenda, CPC meeting times will also be posted publicly online, according to state regulations.
Aside from finalizing forms, the CPC welcomed two new members to the committee, Joanne Ward and John Martin. Ward is a representative from the Conservation Commission and Martin is a representative from the Historical Commission.
To find the application for CPC funding, visit the CPC website and follow the fiscal 2015 application link.